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 Overview
Poly Placements is one of Canada’s Top 25 Up and Comers! If you are a highly organized, personable and experienced Payroll Administrator we want to talk to you! This is a challenging, fast-paced role and we are looking for someone who enjoys working with people, is detail-oriented, works well independently, and can easily juggle many things at once.
Main Duties:
1. Payroll (45%)
- Entering all data entry pertaining to updated information within the payroll systems and Human Resources databases
- Collect timesheets for hourly employees
- Completes bi-weekly payroll (on a weekly basis – 2 separate bi-weekly payroll runs) for all hourly and salary based employees
- Prepare month-end and bi-weekly remittances, produce ROEs and review payroll entries for accuracy
- Bank reconciliations
- Maintenance of employee files.
- Prepare various management reports.
- Provides management reports such as payroll journal entries, headcount and labour hour reports per client.
- Preparation of customer invoices.
2. Recruitment Support (40%)
- Provides administrative and clerical supports to the department relating to recruitment, arranging interview, job posting, reference, criminal and background checks.
- Performs phone screening and in person interviews from time-to- time
- Maintains the accuracy and integrity of employee and contractor information in the HR database.
- Coordinate terminations, salary adjustments and changes to personal information.
- Performs orientation for new hourly employees on Company's policies and Health and safety.
- Preparation & review of employment contracts for new employees and contract staff.
Office Administration & Other Duties(15%)
- Processes incoming and outgoing mail by ensuring packages and deliveries are prepared for their intended parties and couriers are notified for pick-ups at a timely manner.
- Assists in the running of staff/company events, preparation of meetings, conference calls, and ordering of meals as necessary.
- Arranges travel reservations as necessary.
- Transcribe minutes of meetings.
- Coordination of meeting times and handling of incoming calls to President.
- Review of Expense reports.
Skills
- Post-secondary school completion in human resources or business program and a minimum of three years related payroll experience or equivalent combination of education and experience
- Good knowledge of Canadian payroll principles or CPA level 2 preferred.
- Working experience in ADP payroll system.
- Be proficient in bookkeeping (Quick Books).
- Ability to multi-task, organized, meticulous attention to detail, able to deal with confidential information with a high degree of diplomacy.
- Applies knowledge of the company's business and customers as well as corporate policies and procedures.
- Competent using MS Office (Word, Excel,), internet.
- Strong communication skills to deal effectively with all levels of staff within the company, as well as with clients (job applicants and recruiters), third party payroll sources and government contacts.
Next Steps
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